How do I Save an Outlook Message .msg as a PDF File?

In today’s time, people often find storing their most important data in PDF formats for convenience. However, not every important email, documents, file, etc. is always received in PDF format for e.g. an email message received in Outlook .msg format. For this, converting .msg files to .pdf file formats makes exchanging users’ most important documents seamless.

Therefore, in this article, we will discuss users’ most asked questions “how do I save an Outlook message .msg as a PDF file?” There are many ways users can choose to convert their .msg files into .pdf file format both with the manually as well as with an automated software. But, before we discuss the conversion methods let’s discuss why it’s a great idea to convert MSG files into PDF file format.

Benefits of Saving MSG files into a PDF File Format

MSG file formats is supported by Microsoft. Whereas, PDF file format is an independent format type supported by almost every device. The primary reasons users prefer to convert their .msg Outlook files into PDF file format are as follows:

1. Export MSG files to PDF format help in printing the documents and keeping a copy of that print for future use.
2. PDF file formats can be seamlessly integrated cross platforms without any size restrictions.
3. PDF files come with password protection feature making it highly useful for users to maintain the documents confidentiality.
4. PDF’s help reduce server load by converting files and deleting them from the email client.

Now that you’ve understood the multiple advantages of converting MSG files into PDF files. Let’s understand how to do them.

Manual Method to Save Outlook .msg Files into PDF File Format

There are three manual methods through which users can choose to convert their MSG files into PDF files. Let’s go through with each one of them one by one.

Method 1: Export .msg Files to .pdf Files with MS Words and MS Outlook

In this method, users first need to convert their .msg files into HTML format and then convert them to PDF file format. Follow the steps given below:

1. Open “MSG email” to convert in “MS Outlook” and move to “File”.
2. Choose “Save As” and in the “Open Dialog”, select a destination.
3. Next, set the saving format to “.html” and click “Save”.
4. After that, open the saved “HTML file” with "MS Word" and go to “File”.
5. Pick the "Save As" option and select the “PDF format”.
6. End with, specifying the “filename and destination” and hit “Save”.
7. It will convert the “MS Outlook message file” into “PDF file format”.

Method 2: Convert MSG File to PDF File using Outlook

MS Outlook application has a pre-existing Print feature making conversion to PDF format easy. Following are the steps to convert:

1. Search MSG file present in MS Outlook.
2. Then, move to the “File” tab in Outlook and choose “Print”.
3. Select the “Print” destination as “Microsoft Print to PDF” and apply settings.
4. Once all the layout and other preferences are selected, click the Print
5. Next, select the “destination” for the “PDF file” and give it a name.
6. Lastly, click “Save” to convert text message to PDF file.

Method 3: Convert MS Outlook MSG to PDF with Adobe Acrobat Reader

Adobe Acrobat is specially designed to manage PDFs. This an alternative way of method 2. Follow the steps given below:

1. Go to “MSG file” in MS Outlook.
2. Select “File” tab and choose “Print”.
3. From “Print options”, set the destination to Adobe PDF.
4. A dialog box will pop-up to set the formatting and other context.
5. Using the "Preview" option, adjust the formatting as per the requirement.
6. Then, hit the “Print button” and mention a destination.
7. Finally, press the “Save” button to convert MS Outlook message to PDF.

Weaknesses of Using Manual Methods

1. Users require an Adobe subscription and MS Outlook installation in their systems to convert manually.
2. Users cannot bulk convert MSG files to PDF, they’ll have to convert each file one by one.
3. Confusing, time-consuming, and too much technicalities may lead to errors or data loss.
4. Privacy, file size, quality, etc. are compromised in the manual methods.

Due, to the above mentioned drawbacks, most people often choose to go for an automated software. Now, let’s answer the question “how do I save an Outlook message .msg as a PDF file?” with the help of an automated tool.

Automated Approach to Save Outlook .msg Files into PDF File Format

The incapability of the manual methods makes users to choose for an automated method. CubexSoft MSG to PDF Converter tool not only helps with the lengthy manual method but also with the safety of the document and data integrity. The application is compatible with all MS Windows versions such as 11, 10, 8, etc along with every Outlook version and Mac OS. The application comes with the advanced option to merge all their email into a single PDF file. Also, once the file is exported a log file is generated in .txt format. Users can follow the below steps to convert their MSG files to PDF file:

Steps to convert .msg files to PDF file with the software

1. Open the MSG Converter tool.
2. Click on “Add File(s)/Add Folder(s)”.
3. Select the “.msg file(s)/folder(s)” from user’s device.
4. In the left panel, user will see all your selected file(s) or folder(s).
5. Select the “file(s)/folder(s)” user wants to convert.
6. Click “Export”.
7. In the “Export options” window, under the “Select Saving Option”, opt for “PDF” from the drop-down menu.
8. Select the “file naming options” of your choice.
9. In the “Advanced PDF Options” options, users can either select “Save all emails in single PDF” to merge all email into one PDF or choose any of the options from the “Attachments Options” to get their attachments in a different format.
10. User can select the “Destination Path” of their choice.
11. Then, click “Convert”.
12. All the data will be saved in the users preferred “Destination Path”.

Conclusion                                                         

By the end of this, article users have got their answers to “how do I save an Outlook message .msg as a PDF file?” Though manual methods can be useful only when users want to convert single or a few .msg files to PDF format. However, if they are looking for way to bulk convert their .msg files they would require an automated software. Also, people who don’t have much technical knowledge may find the process lengthy and confusing. Therefore, it is convenient to choose an automated software which makes the .msg to .pdf conversion process seamless.